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Backup Database
 All the data that you enter through the program is stored in
one physical file called a database. Your entire business
history is stored in this one single file. Therefore, it is absolutely
CRITICAL that you make a backup copy of this file on a regular
basis. If your computer has a hardware failure or is stolen
or destroyed by fire then any data since your last backup will
need to be re-keyed back in. So it is important that you
backup on a daily basis every time you exit the program.
How to backup your database
- From the Main Menu, choose File
then Backup Database.
- The Backup Database window will open and ask if
you wish to Save the default File Name
with today’s date, e.g. HirePOS_Backup 260306.mdb and
the specified location to save it in (File name:).
If you wish to change this do so here, if not….
- Click Save and you will be advised that
the database was backed up, then click OK to close prompt.
How to backup your database to two locations in one step
Firstly, you will need to make a once-off change in the program's setup
preferences.
- From the Main Menu, choose Setup > Preferences.
- On the Restrictions tab, check the Use Dual Backup screen when
backing up database box.
 You will
now be prompted with a different window when backing up your database.
- From the Main Menu, choose File then Backup Database
to open the Backup window.
- Use the Browse buttons to specify the location to send your
database backups to.
- The backup filenames default to your database name with the current data
appended at the end of the filename. You can click the Custom Suffix
option if you do not wish to use the date, e.g. you could enter the word
Laptop if you were backing up to your laptop computer.
- Click the Backup Now buttons individually and select OK when
prompted. You will be advised that the database was backed up.
- Click Close to exit the database backup window and return to the
Main Menu.
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