|
| |
Availability
 Availability allows you
to check if an Item is available for hire by providing a
list of items from the same item category.
If you are looking to book a particular item and the item has already been
booked out, then Availability makes it easy to choose an alternative item of the same category.
How to lookup an item's availability
- From the Main Menu click the Availability
button located on the top left side.
- Select the category from the Lookup Item
Category box and all items
belonging to that category
will be displayed.
- The date range displayed will default to the current date, but you can
view a different date range by clicking the drop down arrow on the Select
Date FROM box. A full week is displayed starting from this date. The
arrows to the right of the date will advance you forward or
back one day, week or month at a time. Bookings are shown as orange bars
and Invoices are shown as green bars. Items out on service are shown
as red, and contracts are shown as green.
How to view details of an existing booking or invoice
- Click the coloured booking/invoice bar to show the date, booking/invoice
number and the customer name.
- Click Yes to open the
Booking/Invoice window and view or edit any details if required.
Click No to return to the Availability window.
Example: You own an equipment hire business and a customer
enquires as to whether you have a Dingo Digger available for next Saturday.
You click the Availability button on the Main
Menu to show the Availability window and then select the Dingos
category. All Dingos are shown in the list. You can see that
Dingo Digger 2 has been booked for Saturday morning to Sunday morning so you
offer the first Dingo to the customer as an alternative.
How to view more items on the screen at once
You can use any combination of the following methods to view more items on
the screen at once.
- Click the window maximize button in the title bar at the top of the
screen.
- Click the up/down arrows on the right of the screen (above the scroll
bar).
- Click the Week or Month buttons to change the layout.
- Click View > All Hire Items to ignore the category filter and show
every single hire item on the screen. This is particularly useful when
then are a small number of item categories.
|
